How do I close a month in the Ledger?
You close a month on the Ledger → Accountant Reconciliation page, after uploading and approving your accountant's monthly ledger extract. Bookings in a closed month can no longer be changed. The Invoices step of Finance → Monthly check workflow also shows how many bookings for that month are still waiting for approval.
What to check before closing
- Booking Review – no bookings for the month should still be pending.
- Unclassified invoices – the Ledger home page shows how many invoices have no booking yet.
- Warnings – the bars on the Ledger home page point out, for example, invoices left unclassified for days, payments without bookings, or asset accounts with a credit balance.
- Accountant Reconciliation – compare your accountant's extract with your own figures and clear up the differences.
Closing the month
- Open Ledger → Accountant Reconciliation and select the year and month.
- Upload your accountant's ledger extract and review the differences.
- Click Approve reconciliation. The system then offers to close the month; you can also do it later with the Close period button.
Once a month is closed, its bookings can no longer be confirmed, edited or reversed. For closed months with an approved reconciliation, the ledger extract, the P&L and the home page charts show your accountant's figures (marked with 🔒).
If an earlier month is still open, a warning appears on the Ledger home page; clicking the month takes you to its reconciliation. Year-end closing requires all 12 months to be closed.
Monthly check workflow
Finance → Monthly check workflow guides you through the whole month-end routine (invoices, bank, time logs and more). If you use the Ledger, the Bookkeeping part of the Invoices step shows the month's confirmed and unreviewed bookings and links to the ledger extract.