How does the General Ledger work?
Finance → General Ledger books your invoices, payments and certain bank entries using double-entry bookkeeping – with learned templates or AI. You approve the AI's suggestions, and the system learns templates from your approvals.
The Ledger records bookings as Debit/Credit pairs. You don't need to be an accountant: the system does most of the work and you check the result.
How does an invoice get into the Ledger?
Once your chart of accounts is set up, every new invoice is classified automatically:
- The system first looks for a template – learned from your earlier approvals. A template booking is free and is confirmed straight away.
- If no template matches and AI classification is on, the AI makes a suggestion. This costs credits.
- The AI's suggestion goes to the Booking Review page, where you confirm, edit or reject it.
Recorded invoice payments and bank entries that a skip rule assigns to a category during bank import (such as bank fees) are booked as well.
The cards at the top
- Awaiting Review – bookings waiting for your approval. Click to open the list.
- Unclassified invoices – invoices with no booking yet; click to open the invoice list filtered to them. Reversed invoices that need a new booking are shown separately.
- Confirmed Entries – the number of finalized bookings.
- Active Templates – the number of learned rules, next to the template coverage: the share of bookings made from a template. Green above 80%, red below 50%.
Classify panel
Use the Classify panel in the header to classify existing invoices and bank entries after the fact. Choose a period (for example current month, quarter, full year), a customer, and whether to classify only what has no booking yet (Unclassified items only) or everything again (Full reclassification). Before you start, the panel shows the estimated credit cost and your available credits.
If AI classification is turned off, an amber bar says so; only templates and manual booking work then. Turn it on via AI settings.
Warnings
Coloured bars flag things that need attention, for example: no chart of accounts, invoices left unclassified for days, failed classifications, payments without bookings (fix them with Book payments), unclosed months, an asset account with a credit balance, or a significant revenue drop compared with the previous month. Links in the bar take you to the affected invoices or pages.
Charts
The charts use this year's confirmed bookings, excluding opening balances. For closed months with an approved accountant reconciliation they show your accountant's figures.
- Revenue vs Expense – monthly revenue (sales and other income) and expense (mediated services, material and personnel expenses, depreciation, other expenses).
- Monthly Profit – the after-tax result per month.
- Top 5 Expense Categories – the five largest expense accounts of the year.
If you see a message instead of charts, there are no confirmed bookings for this year yet.
Getting started
- Open the Chart of Accounts. If it is empty, click Load Hungarian Chart, then add your own accounts if needed.
- Set up the Opening Balance – easiest by uploading the annual closing ledger extract from your accountant.
- Classify your existing invoices with the Classify panel.
- Review the suggestions on the Booking Review page. Every approval teaches the system.
The Ledger pages require manage permission for the Billing module.