General Ledger Extract – what is it and how do you use it?

The General Ledger Extract shows, for the selected month and each account, the debit and credit turnover and the month-end debit or credit balance. Click a row to see the account's entries.

The general ledger extract is the key summary report of bookkeeping: it shows the turnover on each account in the selected month and the balance at month-end.

What is it for?

• Check balances – e.g. whether the bank account balance matches your real bank balance.
• Compare it monthly with your accountant's report (see the Accountant Reconciliation page).
• Click a row to see the account's entries (Detailed entries).

The columns

• Debit Turnover – the amount booked to the debit side of the account in the month.
• Credit Turnover – the amount booked to the credit side in the month.
• Debit Balance / Credit Balance – the month-end balance: opening balance plus all earlier and this month's turnover. Each account shows it in either the debit or the credit column.

Only accounts with turnover or a balance are listed.

How to use it

1. Select the year and month.
2. Review the accounts. If something looks odd (e.g. an asset account with a credit balance), click the row for details.
3. Tick Show comparison to also see the turnover of the previous month and of the same month last year.

Filtering and accountant data

• By default only confirmed entries count (Confirmed only). Choose Confirmed + pending to include bookings not yet confirmed.
• If the month is closed and its accountant reconciliation is approved, the extract shows your accountant's figures (🔒 Accountant data). Tick Show own data to switch back to your own bookings.

Export: the export menu saves the monthly or the annual extract to Excel.