Policy acknowledgement and reminders

Employees acknowledge the current version of a policy that applies to them on My HR data; when a new version is published they must acknowledge again. You can remind those who have not yet done so.

How acknowledgement works

When Requires acknowledgement is on, the targeted employees are notified and see the policy marked To read on My HR data. They open it and confirm with I have read and understood.

Acknowledgement always refers to the current version: if HR ticks Publish new version while editing, everyone has to acknowledge again.

Sending reminders

You can remind those who have not yet acknowledged from three places:

• the Policies list: select several policies and click Send reminder;
• the window that opens from the Acknowledgement column: Remind those who haven't acknowledged;
• the policy's detail page.

The reminder arrives as a notification, following each person's notification settings (e.g. in the app and by email). A person gets at most one reminder per policy within 24 hours, so repeated clicks do not flood them. Reminders are only sent for active policies.