Help center › HR

Managing applicants

On a posting's Applicants tab you move candidates through the pipeline, rate and annotate them, have AI summarise their CV and suggest interview questions, and hire the chosen candidate as an employee.

The pipeline

Applicants move through New → Screening → Interview → Offer → Hired, or Rejected / Withdrawn. You can rate each candidate from 1 to 5 and add internal notes. Sort the list by date or rating. Add an applicant manually with Add applicant.

Select several candidates to change them in bulk: Hire (status change), Reject, AI summary.

AI assistance (decision support only)

  • AI summary – AI summarises the candidate's CV against the position's requirements: summary, relevant experience, requirements the CV shows and does not mention, points to clarify. It is decision support: it does not score, rank or recommend, and you decide about the candidate. It works with PDF CVs.
  • Interview questions – questions tailored to the position and the candidate's CV. Copy to note puts them into a note you can then save.
  • Summarise all CVs – summarises the CVs of applicants not yet summarised, up to five at a time; if any remain, click again.

These are aids, not automated decisions: the hiring decision and its lawfulness remain your responsibility.

Hiring as an employee

With Hire → employee you enter the employee's company email and start date, and optionally choose an onboarding task list. The new hire joins the team with editor rights.

  • If the email already belongs to an account, the system adds them to the team, creates their HR profile (job title = position name), starts the chosen task list, copies the CV to their documents, and saves any AI summary as an HR note awaiting review.
  • If there is no account yet, an invitation goes to that address. Create the HR profile on the HR Profiles page once they have joined.

The application becomes Hired and the linked requisition's fill count is updated.

Data protection: when the posting is closed, personal data of applicants who may not be kept is deleted. Applications kept for future positions are anonymized once their retention period ends.