Planned cash movement on an invoice

On the invoice's Cash movement tab, the Planned cash movement panel records when and how much you plan to pay or receive – in one or more instalments. It is intent, not payment: it moves no money by itself, but the cash-flow forecast and bank posting both use it.

On the invoice's Cash movement tab, in the Planned cash movement panel, Plan a cash movement adds a row: planned date, planned amount and a note. One invoice can carry several instalments – say 3,000,000 on the 15th and 5,000,000 on the 30th. The panel works the same on incoming and outgoing invoices.

Not a payment. A planned row moves no money by itself and does not touch the approval – you can plan an invoice that is still being approved. The actual payment still reaches the invoice as a recorded payment or a matched bank statement line.

What it affects:

• The cash-flow forecast expects the money on the planned dates.
• When posting to the bank, if the invoice has two or more open instalments, you are asked whether to transfer only the next instalment or everything owed.

Coverage. The payments booked on the invoice are applied to the planned rows in date order: a part payment covers the earliest instalment, and whatever stays uncovered is "still ahead". A row can be partly covered, in which case a line beneath it says how much of it landed. The panel totals the planned, the not-yet-settled and the still-unplanned amounts.

Over-planning. If the planned rows add up to more than the invoice total, the panel says by how much – but never refuses. It measures against the invoice total, not the remaining balance, so it does not change while payments come in.

On a settled invoice you cannot add or edit rows; existing rows stay visible and removable. Planning requires the manage right of the Billing module in the company the invoice belongs to.