How does the matching session work?

When you open an import, the system suggests which entry belongs to which invoice. You accept, change or skip entries, and finally record the cash movements on the invoices with Apply.

The Bank Import Session page lists the entries on the left and shows the selected entry's details and the suggested invoice on the right. With Focus mode you can also go through the entries one card at a time.

Auto-match. The system suggests an invoice based on the invoice number, amount, counterparty and earlier matches, and shows how reliable it is as High, Medium or Low. Auto-match runs it again, and Accept high confidence accepts all high-confidence suggestions at once.

Manual actions in the panel on the right: accept the suggestion, reject it and search for another invoice, skip the entry, split it across several invoices, create a new invoice from it, or change the amount (for a partial payment).

Splits from the remittance. When the remittance names several open invoices, the system suggests a split. If the named invoices' open amounts add up to the transfer exactly, the suggestion is high confidence; if the transfer covers only part of them, the amount is allocated oldest due date first and the confidence is medium. The shares can be edited before you accept. A split is never accepted automatically. One split can hold at most 50 invoices; if it would need more, the system tells you to split by hand.

Apply. Apply records cash movements on the invoices from the matched entries. It checks for conflicts first (for example a deleted invoice, too little left open, an invoice matched twice). A recorded cash movement can later be deleted on the invoice's Cash movement tab; the entry then becomes available for matching again.

To close a statement without booking anything, Close without booking marks the open entries as skipped and touches no invoice.

Export. Export unmatched saves the unmatched entries to a CSV file, for example for your accountant.

Scoring

High ≥ 60 pts · Medium ≥ 25 pts · Low < 25 pts

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More: automatic bank reconciliation (Hungarian).