Managing holiday requests
The list below the Holiday manager calendar shows holiday requests with their start and end dates; the row colour shows the status. You can filter by status, and as an admin on the Team View tab also by colleague. Admins can accept or reject pending requests, several at once if needed, and use + Add to record a request on a colleague's behalf.
The list
- My View shows your own requests; Team View (admins only) shows the whole team's.
- Columns: Name (the colleague), Start, End. The row colour shows the status: pending, accepted or rejected.
- Badges next to the name: Morning / Afternoon for a half-day request, Issued for leave issued by an admin, Pending approval when the request is in an approval flow.
- Filter by status with the Status selector, and on Team View also by colleague.
Accepting and rejecting (admins)
- In a pending request's row, the tick icon accepts it and the X icon rejects it. The colleague is notified of the decision.
- Tick the checkboxes at the start of several rows to act on them together; Accept and Reject buttons then appear at the bottom of the page.
- If the team has an approval rule for holiday requests, the request carries a Pending approval badge. It cannot be decided here; the decision is made on the Approval requests page.
Recording a request for a colleague
+ Add (admins only) opens a new row: choose the colleague, enter the start and end dates, pick the day part for a single day if needed, then click Add.
Deleting
- You can withdraw your own pending request with the bin icon.
- Admins can also delete requests that have already been decided. When an accepted request is deleted, the colleague and the admins receive an e-mail.
Export
Export saves the requests to an Excel file; you can export up to one year at a time.