Expiring stock notifications

Every morning at 8:00 the system checks the warehouses. If there is expired stock or stock expiring within 7 days, it notifies the colleagues who use the Warehouse module; expired and soon-expiring items come in separate notifications.

There are two notifications:

• Expired stock daily digest – items that have expired but are still in stock.
• Expiring soon stock (within 7 days) – items expiring in the next seven days.

By default both appear only inside the app; no email is sent. You can change this on the Notification preferences page, in the Stock group.

The email lists, for each item, the product, batch number, expiry, quantity and warehouse. It shows up to 10 items and a summary line for the rest. The notification takes you to the Expiring Stock page, where you can set the number of days and the Perishable only filter, and download the list with Export XLSX.

If nothing is expired or expiring soon, no notification is sent.

You also find expired and soon-expiring stock on the warehouse page, on the Expired stock and Expiring soon tabs. These tabs only appear when there are such items.