Matching a purchase order to the supplier's bill

When the supplier's bill arrives, open the order and click Match Bill. Pick the cost bill. An order can collect several bills; it becomes Invoiced once they reach its net amount.

1. Open the order. Match Bill is available in Ordered, Partially Received and Received status.
2. Click Match Bill and pick the bill from the list.
3. Click Match Bill again to confirm.

Good to know:

• Only incoming (cost) bills can be matched.
• A bill can belong to one order only. If it is already matched to another order, it is refused.
• An order can collect several bills (partial invoicing). It stays open until its bills reach its net amount, then becomes Invoiced.
• If the bills' combined net differs from the order's when it closes, you get a warning.
• The matched bills appear as Matched invoices in the order's Details block, with the amount invoiced so far.

Who approves the order, and above what amount, is decided by the approval policy – applied when the order is submitted, well before matching.